Food Court Vendor Application

Replenish Ministries Inc. is hosting its 3rd annual event, Replenish Festival July 7th through 9th in Floyd, Virginia. We would like to extend to you the opportunity to participate in this year’s Food Court. Reservations are for a limited number of booths in the Food Court.  Filling out an application does not guarantee your spot.  All vendors must be pre-approved and will be on a first- come first-served basis. The fees for the booths are noted below.

The available booths measure 20×20. Tents for food vendors are required per health department regulations. You must supply your own tent. If you require more space, you may rent 2 booths. Due to the necessity of making advance arrangements, we are setting a deadline for applications for May 1st 2017. Each application must include a copy of your insurance form verifying current liability coverage. Also if you are a mobile food truck you must supply us with your mobile food license, and proof of insurance. Along with a check made to Replenish Ministries Inc. All food vendors will be selected by the coordinator based on the food needs.  Please note:  no food vendor will be allowed to sell water or soda.  Replenish Festival will be selling water and soda at the Replenish Store.

All Food vendors must be ready for inspection by 1:00pm Friday, July 7th for those vending the entire event.  Gates open Friday at 2:00pm. Those vending Saturday ONLY (the 8th), will have inspections coordinated with Travis Bishop.  Vendors must commit to all day Saturday from 12:00noon 12pm, unless other arrangements are made with the coordinator. All Food Vendors may leave after the event on Saturday night. We are only asking for one or two breakfast vendors to stay for Sunday morning, to accommodate those camping and the church service.

Food Vendor Fees:

  • $40 to the Floyd County Health Department
  • $100 to Replenish Ministries, Inc. per 20×20 spaces with electricity and water

Two 300 gallon gray water tanks will be available for all the food vendors.

EXCLUSIVE FOOD SALES: If there is, for some reason an overlap in food type, you will be notified. We will do our best to eliminate food overlap.

HEALTH DEPARTMENT REGULATIONS

No Exceptions!

You must be set up for inspection by 10am July 8th! If the health inspector leaves and you have not been inspected, you will not be permitted to sell food. The Health Department requires each vendor to submit an application for a temporary food permit, unless you are a mobile unit.

The Health Department WILL be inspecting each vendor’s booth. You must meet the Guidelines for Temporary Food Establishments. They will shut down any vendor that fails to meet minimum requirements for proper food handling and preparations. Information and a form for a temporary permit have been provided for your information.

The Tax Authority of the Commonwealth of Virginia requires ALL profit and non-profit organizations to be registered with the State of Virginia and acquire a tax ID number. Each vendor is responsible for reporting their profits from this event, and it is suggested that you set your food prices accordingly to accommodate sales tax.

Electrical and water is available on site for all food vendors. All extension cords and special adapters are the responsibility of the vendor. (110 volt 20amps) available we are limited on (50 amp service 220) first come first serve. If you would like to participate in the Food Court, please complete the application form and return it to the address below as soon as possible.

 

Signature_______________________________________________Date_____________

We limit 4 persons per food concession without purchasing tickets. Those four tickets/wristbands will be provided in a vendor packet at the gate with your passes and other information. All other helpers are required to purchase an event ticket.

Make all checks payable to: Replenish Ministries Inc.” & send it to P.O. Box 1, Indian Valley, VA 24105

For any questions, please contact Travis Bishop at 540-267-6763 or info@replenishfest.com

Please fill out and submit form below or download it to mail it in with your check for fees.  If mailing, please also download the Health Department’s form to include as well.

Name of Food Vendor Applicant (required)

Your Business Name (required)

Your Address (required)

Your City (required)

Your State (required)

Your Zip (required)

Your Phone Number (required)

Your Email (required)

Description of Food You Sell

Number of Requested Booths

Are you profit or non-profit

Tax ID if non-profit

Your Business Address (required)

Your Business City (required)

Your Business State (required)

Your Business Zip (required)

Your Business Phone Number (required)

Do you require electricity?
YesNo

*If yes, what amperage will you need?

We limit 4 persons per food concession without purchasing tickets. Those four tickets/wristbands will be provided in a vendor packet at the gate with your passes and other information. All other helpers are required to purchase an event ticket. Please enter the total number of wristbands you will need.

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